Job Postings


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Executive Assistant to the Co-CEOs

ZEFR – Venice, CA

 

We’re looking for a full time addition to the ZEFR Nation as an Executive Assistant to the Co-CEOs. Great opportunity to gain assistant and insight in the tech industry amongst passionate fans of movies, tv, music, sports and brands, who love what they do and where they do it. We have a ‘go big, go fast’ mentality, but also have a lot of fun being into beard rallies, costume contests, one-minute film festivals, etc.  A challenging opportunity, but also a rewarding one filled with adventure.

 

Executive Assistant Duties:

-Business point person to both Co-CEOs

-Manage all scheduling

-Research, book and schedule all travel

-Gatekeeper to phone lines

-Organize to dos

-Keep Co-CEOs on task and on time

-Take meeting notes as requested

-On call 24/7

-Fast email/text response time

 

Office Duties:

-Input into maintaining company culture

-work with small team on special projects and events

 

Qualifications:

-At least 3 years experience preferred

-Excellent attention to detail

-Takes initiative, self-driven

-Flexible on hours

-Smart phone preferred

-Car preferred

-Passion doe tech or business preferred

Send resume/cover letter to sarah@zefr.com or laurenv@zefr.com. 3/26

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JB Talent, a boutique talent booking agency, is looking to hire a new assistant, position available immediately. It’s a fast-paced office that works on many TV shows, web outlets and print outlets and the job involves assisting multiple people at once, and juggling a very busy office. Qualifications:

VERY detail oriented
Organized
Focused
Good memory and eye for pop culture—TV show and Movie watcher a must
Ideal candidate has office and industry experience as either an intern or an assistant
Good writing skills
Computer skills including Filemaker and MAC programs
Office management skills

Please direct all resumes to:

Julia@JBTalent.com
attn: Assistant Position 3/20

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Assistant – Talent Public Relations, New York Office

ID, the leading independently-owned entertainment public relations and brand communications agency, seeks an exceptional individuals to join its innovative teams on groundbreaking work for the world’s most influential actors, films, filmmakers, musicians, brands, technology leaders and corporations.

We are seeking a highly motivated and detailed oriented Assistant, who can stay one step ahead of an influential, executive level publicist representing an eclectic client roster. Candidate must have excellent communication skills, maintain the highest level of confidentiality, have the ability to keep up with an extremely busy, fast-paced office, and remain composed in high-pressure environments with strong-willed personalities. Must be able to multi-task under breaking deadlines. This is a challenging position which has the potential to lead to a rewarding career as an entertainment publicist. Due to a high volume of applicants, no phone calls please.

Specific responsibilities include:

  • § Service clients with digital breaks
  • § Answer phones promptly and professionally
  • § Maintain digital press kits; maintain hard press kit files when appropriate
  • § Process client requests in a timely manner
  • § Provide support in managing and processing expense and mileage reports
  • § Manage Account Executive’s schedule/confirmations – meetings, meals, travel, etc.
  • § Attend events, junket, shoots in support of client for experience and training – when approved
  • § Handle hair/makeup/styling holds when appropriate
  • § Create and maintain client schedules (in coordination with counterparts and team members)
  • § Maintain client assets and in-office samples
  • § Work with supervisors to maintain and update all media lists on a timely basis.
  • § Coordinate mailings with team members in advance

Requirements:

  • § BA in Mass Communications, Public Relations or related field
  • § MUST have 1 solid year experience at a PR firm or talent management agency on a heavy workload desk
  • § Strong writing, research and organizational skills
  • § Self-starter, able to work independently as well as in teams
  • § Strong ability to prioritize, solve problems and be resourceful
  • § Able to handle fast-paced PR environment
  • § Able to work well under pressure and take direction well
  • § Strong attention to detail
  • § Able to handle any/all confidential information, issues and matters in a sensitive manner
  • § Professional appearance and demeanor with a positive attitude is a must

Please send cover letter and resume to info@id-pr.com. 3/19

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Management company with A-List Clients seeks assistant to talent/literary manager. Assistant must have previous experience at mainstream agency or management firm. The ideal candidate is extremely organized, computer literate, and detail-oriented with strong communication skills and multitasking ability. Full time position. College degree required. Looking to hire ASAP.

Please send resumes to: mgmtassistant2015@gmail.com 3/17

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ZEFR is looking for an extremely diligent personal assistant to assist the 2  co-founders of a thrilling technology company in Venice Beach.  This person will serve as one of two right-hands to the co-founders and is responsible for responding to their requests and needs.

The candidate must be discreet, trustworthy, quick thinker, logical, takes pride in work, resourceful, a problem solver, quickly adapts to change in plans, a true team player, and makes excellent judgement calls.  This person demonstrates strong follow through, as well as a creative approach to problem solving.

You  must be highly organized and able to manage and prioritize diverse responsibilities with minimal supervision. Fantastic  interpersonal skills and ability to confidently execute are going to be key for success.  If you have a detail-oriented, can-do attitude you’ll go really far with both this position and ZEFR!   Email resumes to liza@zefr.com 3/12

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Looking for Software & Website Manager for top Los Angeles Acting Studio. The ideal candidate will have knowledge of html, WordPress, and Infusionsoft and/or the tech skills to learn our software quickly.

Primary tasks will be to maintain our automated billing and marketing software and our website, along with creating email marketing flyers. Looking for a someone who is tech savvy, creative, and who is comfortable working closely with a small group of people in our company. Part-time.

Send applications to thebgbstudio@gmail.com 3/10

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Veteran Beverly Hills producer of over 100 films seeks sharp, motivated development / story interns. Responsibilities include – but are not limited to – reading, evaluating, and covering scripts, books, and article submissions; pitching material to executives; attending weekly staff meetings; researching short films and up-and-coming talent. Very flexible schedule with most work able to be done from home. College credit is accepted but isn’t necessary. This is NOT a paid internship, but will provide immense knowledge of the industry such as development, financing, distribution, and industry standards. Send an email with a PDF resume and cover letter. commotionintern@gmail.com 3/3

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The Exchange (Obvious Child, Dear White People, The Last Five Years, The Spectacular Now, 2 Guns), an international sales agency, film financier and production company, seeks an intern to work in their Los Angeles office. Candidates will be involved in challenging, time sensitive assignments, group projects and will be called upon to perform various administrative tasks while learning about the business of film finance, production and distribution. This is an excellent opportunity to learn the ins and outs of independent film production and distribution. Interns should be prepared to commit for a minimum of 3 months, 2-3 days per week and 15 hours minimum per week. College credit is encouraged but not required. This Internship is unpaid, however the company reimburses for lunches. Internship requirements: organized and detail oriented, strong proficiency in writing and editing/proofreading, proficient in Microsoft office, commitment to at least 15 hours per week. Resumes and cover letters can be emailed to danny@theexchange.ws. For additional information about the company please see our website: www.theexchange.ws 3/2

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Executive Assistant needed at Zodiak LA. The ideal candidate will have at least two years experience at an agency, production company or network, can handle a fast paced desk and is extremely detail oriented. Knowledge of the TV industry is a must. Candidate will be managing phones and a busy calendar, as well as writing and creating pitch decks. Graphic skills and experience using Keynote, Photoshop and After Effects is a plus. Hourly rate will be attractive and commensurate with the experience level. Send resume to assistantzodiak@gmail.com 3/2

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Assistant – Talent Public Relations, New York Office

ID, the leading independently-owned entertainment public relations and brand communications agency, seeks an exceptional individuals to join its innovative teams on groundbreaking work for the world’s most influential actors, films, filmmakers, musicians, brands, technology leaders and corporations.

We are seeking a highly motivated and detailed oriented Assistant, who can stay one step ahead of an influential, executive level publicist representing an eclectic client roster. Candidate must have excellent communication skills, maintain the highest level of confidentiality, have the ability to keep up with an extremely busy, fast-paced office, and remain composed in high-pressure environments with strong-willed personalities. Must be able to multi-task under breaking deadlines. This is a challenging position which has the potential to lead to a rewarding career as an entertainment publicist.  Due to a high volume of applicants, no phone calls please.

Specific responsibilities include:

  • Service clients with digital breaks
  • Answer phones promptly and professionally
  • Maintain digital press kits; maintain hard press kit files when appropriate
  • Process client requests in a timely manner
  • Provide support in managing and processing expense and mileage reports
  • Manage Account Executive’s schedule/confirmations – meetings, meals, travel, etc.
  • Attend events, junket, shoots in support of client for experience and training – when approved
  • Handle hair/makeup/styling holds when appropriate
  • Create and maintain client schedules (in coordination with counterparts and team members)
  • Maintain client assets and in-office samples
  • Work with supervisors to maintain and update all media lists on a timely basis.
  • Coordinate mailings with team members in advance

Requirements:

  • BA in Mass Communications, Public Relations or related field
  • Strong writing, research and organizational skills
  • Self-starter, able to work independently as well as in teams
  • Strong ability to prioritize, solve problems and be resourceful
  • Able to handle fast-paced PR environment
  • Able to work well under pressure and take direction well
  • Strong attention to detail
  • Able to handle any/all confidential information, issues and matters in a sensitive manner
  • Professional appearance and demeanor with a positive attitude is a must

Send resume and cover letter to: info@id-pr.com 2/19

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Haven Entertainment is seeking bright and motivated interns with passion and drive for the entertainment industry. Interns will read scripts and provide coverage, track film festivals, check out comedy clubs, conduct research, and assist with general office duties. This internship is unpaid but lunch and mileage is provided! Must be available to intern on Thursdays. Please send your resume with a cover letter stating your availability (and whether or not you will be receiving course credit) to haveninternship@gmail.com 2/18

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Seeking ambitious, organized, dependable, and professional production assistant to fulfill daily duties for high profile producer/director.

Responsibilities:

  • Provide administrative assistance to the co-founder and communicate with business contacts
  • Arrange meetings, conference calls, videoconferences, etc.
  • Arrange all travel (flights, hotel & ground)
  • Process agency operational expenses via the accounting department
  • Create overview documents for business development/creative projects
  • Advance on-site event needs for co-founder and guests
  • Assist in onboarding new employees with HR & Office Manager
  • Interface with other assistants in the coordination of schedules
  • Attend preliminary project planning meetings and be responsible for taking notes, communicating directives and information to the project team, collaborating with all team members, and general oversight of the project
  • Create and maintain an up to the minute master schedule for the project, including deliverables for each department

Qualifications & Desired skills

  • Understanding of the internet and digital landscape
  • Exceptional oral communication and writing skills
  • Computer skills – Word, Excel, PowerPoint and Google Apps for business
  • General knowledge of production cameras and studio equipment (encouraged)
  • Familiarity with Final Cut Pro and Premiere (encouraged)
  • Meticulous organizational skills
  • Knowledge of Mac computers
  • Great attitude, hard working and great sense of humor
  • Project management experience a plus
  • College degree preferred

This will be a fully immersive hands-on work experience with a high profile producer/director that regularly works with clients such as Google/YouTube, BBC America, and New Form Digital, among others.

Commitment is a minimum 3-6 months. Position is paid.

Ideally, candidates should also have access to their own laptop.

Please send your resume along with a cover letter explaining your interest in the position, what you’ll bring to the project, and your familiarity to all aspects of production to  hsl.assistant@gmail.com 2/17

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Busy Management and unscripted production company looking for dedicated interns. RTS Productions currently has two shows on the air and represents several A-list above the line talent. Intern duties will include talent coverage, production assistant duties, executive liaison, and personal assistant tasks. Great opportunity to grow with the company. Please email cover letters to info@realitytvstar.com. 2/11

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Celebrity cosmetic and eyebrow company looking for assistant to manage all business/personal work for busy CEO. Candidate should have excellent verbal/written communication skills and be able to handle direct interaction with celebrity clients . Must have the ability to multi-task. Please email resume/cover letter to shaun@thebrowgal.com 2/11

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16 Responses to Job Postings

  1. unemployed often in atlanta says:

    How often should I check this page for new jobs? Got any tips for Atlanta PA’s?

  2. Drew says:

    Hey unemployed in Atlanta… better bet would be the Georgia Film Office help wanted site, craigslist. Also, attend some Atlanta Film Festival 365 classes/meetings.

  3. Josie says:

    Do you mostly focus on LA or do yu post jobs for all over the country? I have experience but have had no luck getting personal or production assistant work in Portland OR.

    • Jake says:

      I live in Eugene part-time and I only get about 1 legit paying gig every 2-3 months. And their always prod. companies from out-of-state. Portland has more opportunity but if you wanna get busy, gotta go down to LA. That’s what I do! Cheers!

  4. Taylor says:

    Hi there,
    This is a very cool site. I live in New York City and am about to finish up my time as a Page at a popular talk show. I am eagerly aiming for my next job to be as an Executive Assistant at some sort of network. Any tips on where and how to apply to such jobs? Thanks much.

    • Sidra says:

      Hey Tyler. I just applied for the page program in NYC. I haven’t heard anything back. I’m located in LA right now, but I have family out there so transitioning wouldn’t be a problem. Is the page program worth the hassle and if so is there a number you could give me so I could call them?

  5. Pitso says:

    hi, i am from Lesotho(Africa) and i have an associate degree in Film & TV Production. i want to move to New York City to get an entry level job in the industry. do you think i can earn enough as a PA to sustain myself?

    • Stefanie says:

      Unfortunately no. I work as A PA for NBC Universal and I do not make enough to pay 1335.00 rent a month and I dont even live in NY in NY the prices are ridiculous for a 1 bedroom apartment. maybe if you got a part time job bar tending as well then you could make ends meet.

      • kieralewis says:

        Stephanie, I’m interested in being a PA for NBC Universal or more specifically Focus Features, do you have any advice for connecting with a real person there?

  6. Brittany says:

    I have a strong feeling that PA gig in Croatia is Game of Thrones.

  7. DM says:

    where is the Croatia one ?im so blind :/

  8. Bree says:

    Looking for work in hair, makeup and make-up Sp/Fx how often should I be looking ?

  9. Myava says:

    Hello,
    Many of these don’t list a location. I live in Atlanta and am always on the lookout for positions, but it’s hard to know which ones I can apply for because they are often not labeled for location. Would there be any way you could label the postings with their locations somehow? Thanks very much. Love your blog.

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