Tag Archives: production coordinator

Where Do I Go?

[Name Redacted]1 asks:

A question I’m always asking myself when I step on a set as a day player is where do I go? It can be confusing with so many people and so many trailers. And no one wants to be late for call time. So where do you go?

First of all, don’t get there at call time. Get there before call time. You might be tempted to go to the catering for some breakfast. Resist that urge. If you walk into the trailer with a cup of coffee in one hand and a breakfast burrito in the other, the 2nd is going to think you only showed up for the free food.2

If you’re a set PA (we don’t get many day players in the office), go straight for the AD trailer, unless you were instructed otherwise ahead of time.3 There, the 2nd AD or the 2nd 2nd will tell you what to do.

If you are an office PA (maybe someone is sick, or it’s your first day, or whatever), again, you should report to your immediate supervisor before anything else. This probably means the APOC, but sometimes it’s the coordinator, depending on how the shifts work out.

Basically, the most important thing to do is tell your boss that you’re there and ready to work. If you’re there early enough, they’ll probably tell you to go and grab some breakfast first. See? It all comes full circle.

Just remember to bring them a burrito, too.

Footnotes    (↩ returns to text)
  1. Don’t want to embarrass him/her.
  2. Which you totally did, but nevermind that.
  3. In which case, why did you send me this email?

The Wrong Department

Sasha writes:

My first job on a show was in the construction office, which was great in a bunch of ways. As someone who’d like to end up somewhere on the producer/UPM spectrum eventually, I got a really great understanding of how budgeting for that department works, which I think is an area where a lot of UPMs are totally clueless. I do want/need to be in the production office, though.

I’m now being offered more construction office PA positions by other construction coordinators; apparently I’ve built a rep as a great construction PA. I fear not taking the construction stuff because, well, a) I need to pay my bills, and b) wouldn’t I rather work on a David O’Russell movie than not? If I don’t take the job, I risk not getting a production job this season. I have sent out my resume to incoming shows in hopes of landing something in the production office, but no luck so far, although it’s not out of the question until probably mid-April. I don’t want to get pigeon holed as the construction girl.

Also, what do you think about leaving a show early? I think I already know the answer, very frowned upon, but a girl’s gotta get a second opinion!

For the most part, I think you need to take the first job you’re offered. Unless it’s something horrible, like porn.1 As I’ve said before, Don’t turn down a job because you hope you’ll find a better job later.

Most people don’t take the career path they intended. The fact that you’re in demand by somebody is great. Maybe construction isn’t want you intended to do, but you could possibly make a career out of it. Maybe you’ll grow to love it.

That being said, you should make your desire to move into the production office known to your construction coordinator, if the two of you are on a friendly basis. He knows UPMs and production coordinators, and he might hook you up, if not on this show, then perhaps in the future.

Leaving in the middle of a show is generally a bad idea. If an incredible opportunity pops up, talk to your boss. There might be some way to work it out. But even if your he let’s you leave, you will almost certainly never work for that person ever again.

Oh, boy, do I regret doing that.

“THAT’S for employing me for eight years!”

Basically, my advice is to stop asking me questions, but ask the people you work for, instead. :)

Footnotes    (↩ returns to text)
  1. Or maybe you want to work in porn, I dunno. Who am I to judge?

Can I Take My Computer In There With Me?

Sometimes, a PA task requires you to go into another room and work all by yourself. Prepping wrap gifts and proofreading the script and making ID badges have all sent me to production office exile.

I could not – in a million years – dream of asking, “Can I take my computer in there with me?”

While the APOC might say, “Yes,” they’re really thinking, “Are you effing kidding me, PA? Get off your lazy ass and work faster and harder or else you won’t be working at all.” Every moment you spend “liking” or “disliking” a song on Pandora, re-adjusting your Spotify playlist, or (heaven forbid) checking your Facebook feed, then you’re absolutely NOT doing the task that was given to you. It doesn’t matter how little time it takes you to comment “LOL” on your BFF’s new pics. It’s distracting you, and you aren’t getting paid to be distracted.

Get With It

People used to work on these... and they didn't come with Facebook.

This isn’t free time. It’s your job.

If you can’t go one lonely hour without some sad substitute for human interaction, then you should get a new job.

(If your boss pre-emptively suggests you take your computer with you, then by all means. But you never ask. NEVER.)

“In the Next Day or Two…”

As my unemployment comes to a temporary respite, I was thinking about a phrase I’ve heard  a lot lately:

Expect a call in the next day or two.

Usually, it’s a friend of mine who calls to tell me about a job opening. He (or she) gives me the preliminary info and tells me that they’ve already passed along my resumé to their boss.”Expect a call in the next day or two,” he tells me.

A day passes.

Day One

I'm taking thirty-second showers out of the compulsive fear that they'll call while I'm indisposed and cross my name off their list.

Another day passes.

Day Two

I haven't shaved or peed or walked the dog. I reach for my phone at the slightest hint of a ring.

Another day passes.

Day Three

I assume that they're not going to call. I figure that I'll never work in Hollywood again. I think about changing my name. ("They must hate my name, and that's why they didn't call.")

Another day passes.

Day Four

I start considering that job application from Starbucks.

Another day passes. I think for a second about the production offices I’ve worked in. They’re busy. There’s shit to do. They’ll call when they’re ready to call.

…And then my phone rings.

Reader Advice

Some of my oldish posts have been getting comments, recently. Not really sure why this is happening now, but they do bring up interesting points.

Sarah replied to my post “No, You Don’t Need to Go to Film School”:

You don’t need to go to any school, but film school is one of the few degrees that you actually learn A LOT (assuming you go to a good school…like say Santa Fe, which is where my brother goes). Also, a lot of people need college time to “grow up”, so consider that as well. :D  Just playing devil’s advocate.

Is it opposite day? If you’re a doctor or a lawyer or an engineer, you do need schooling, and a lot of it. Film and television? Not so much.

For one thing, no one asks to see your degree when you’re applying for a job. Never, ever. It just doesn’t happen. Secondly, there’s no “right” or “wrong” way to make a film. Yes, we can argue all day long about the artistic merit of this film or that, but the truth is, quality comes from experience, aesthetic judgement, and inherent talent.

School can certainly help, but frankly, you learn a lot more by watching classic movies and working on sets. Don’t get me wrong, I enjoyed my time at film school; I certainly “grew up,” as Sarah put it. But my degree is about the least necessary piece of paper I ever spent $100,000 on.

Also, Santa Fe? I’ve never heard of it. It may very well be a great school, but the name value is zero. Sorry.

* * *

Casey rejected my advice to lie during an interview

As a recruiter this is terrible advice and I see why it took you so long to get the positions you desired.

The reason people choose to interview you for a job is to do THAT job. They often don’t care about what you WANT to do they just care about what they NEED you to do.

The second most people (lying or not) say they want to do the job of the person interviewing them they’re eliminated from consideration. Imagine if you interviewed someone for your job and they admitted during the interview that they are gunning for you day one. Would you hire THEM?

Plus don’t like during the interview everyone can tell you’re lying, if you got hired before even when you lied it’s because they didn’t care.

Right off the bat, the fact that Casey calls himself a “recruiter” tells me he doesn’t work in production. There’s no recruitment or human resources on a show. It’s very different from the corporate world.

Everyone who works in production is more of an independent contractor than an employee (even though the majority of the crew are union). We’re hired based on relationships with department heads.

Of course, Casey is right that the person hiring you wants to know you can do the job they’re hiring for. But the thing about department hierarchies is this: everybody is basically doing the same job, but with a greater or lesser degree of responsibility.

The gaffer decides where the lights go and where the power comes from; his crew actually physically set the lights down. Which is not to say they’re not drones mindlessly following orders; they have to think creatively and practically, as well. And after doing the grunt work for long enough, and observing what their superiors do, they eventually become qualified to take that position.

The same is true in the production office; we’re all pretty much just pushing paper around all day. The APOC checks the production reports, the UPM signs off on them, and I, the lowly PA, copy and distribute them. But if I also check the PRs, and ask my boss questions about things I don’t understand, I’ll eventually be qualified to take her position.

I have had coordinators tell me, to my face, that they won’t hire someone who wants to be a writer. They want someone who wants to be in the production office, to be an APOC, and even coordinator, someday. They believe a wannabe writer will just jump ship the moment a spot opens in the writers’ office (which is true); the wannabe won’t try their hardest within the production office, because they just see it as a stepping stone.

The stepping stone part is true, but that doesn’t mean I, or others like me, won’t try our darnedest in the hear and now. After all, I need to keep paying the bills until my big break, so I need to keep my coordinator happy.

Not all coordinators see it that way (probably because not all wannabe writers see it that way). Hence, the lying.

As far as Casey’s second objection, that the interview might fear you’re gunning for their job? That’s not really a concern. If you’re lucky, you’re on a hit show for ten years, but that doesn’t happen often. Most shows are cancelled in the first season; most pilots don’t even get that. And, of course, if you’re talking about a feature, the shoot only lasts a definite, limited time period, anyway.

What I’m saying is, there’s so much turn over, there’s not really any chance for some subordinate to undermine you, get you fired, and then replace you over the course of a show. It’s just not a thing that happens.

Lastly, I’ve found a lot of people like to think of themselves as much mentors as “bosses.” They want to train little versions of themselves. They actually want a replacement. Telling them you want their job is a way of stoking their ego. And you can’t tell me a little sucking up isn’t going to help get you the job.

Interview Advice

Since I’m looking for a new job right now, a former boss gave me some advice about interviewing: “Don’t want the job too badly.”

People don’t like to see desperation. They want to see calm and confident. Someone who’s desperate for a job will say anything to get it; it’s impossible to judge if they’ll actually be good at said job.

Of course, you don’t want be too casual about it. You don’t want to have a take-it-or-leave-it attitude towards employment. If you don’t care at all about getting the job, you probably won’t care about doing it right, either.

My coordinator described it as, ”I would really like this job, but I don’t need it.” Pretend like you have several job interviews today. Obviously, you wouldn’t say anything to a potential employer about other interviews (would you?), but it would certainly make you feel better going into this interview.

It’s the difference between want and need. You want this job– it’s a good show, nice pay, close to your house, whatever. But you don’t need it– you won’t starve to death if you’re on unemployment for another few weeks.

Even if none of that’s true, pretend it is. Ironically, your confidence will help you get that job, after all.

* * *

The Oscars are this weekend, as you might have heard. I’ll forgo giving my predictions this year, because I am always wrong.

Instead, I’ll give you a link to a new podcast I’ve been listening to, Too Much Film School. It’s two recovering film students discussing (i.e. complaining) about movies at great length. Or, as they put it, “A movie podcast by two guys who studied movies, and not much else.”

I particularly recommend their two Girl with the Dragon Tattoo episodes, which are pretty hilarious.

I waited three and a half hours for THIS?

Looks like my uncle...

PA Rate… and Raises

I’ve talked before about PA rate in a blog post appropriately titled… “PA Rate.” Everything there still applies, but I wanted to talk for a moment about negotiating for a higher rate.

On every PA interview I’ve been on, the coordinator will ask either “What’s your rate?” or “What did they pay you on your last show?”. For my first few shows, I was a sucker, and I answered truthfully. On my first show, I told them that it was my first real show, and they paid me $125/day. I’d say that’s pretty fair for how much I knew and how much work I was doing.

On my second show, I told them that I had made $125/day, so they turned around and paid me… $125/day. An interview for my third show went as follows:

Coordinator: What did [a coordinator whom we've both worked for] pay you on your last show?
Me: One-hundred-twenty-five dollars a day. What’s the rate here?
Coordinator: I think that’s about right. That’s what we’re paying PAs.

But aha! I learned my lesson. No matter what rate I had told him, he would have answered with the same response. “That’s about right.” So on my next interview after that, I upped my rate. A WHOPPING $5/DAY!

I'm rich, bitch.

With my $5 raise, I am now the 1%.

The moral of the story is that you should set your rate, instead of your last boss setting it for you. Ask for what you think you’re worth. The worst that can happen is that they say “no.” (This has happened to me. I’ve priced myself out of a job. It’s soul-wrenching, but you’re only as good as your rate, so it doesn’t do you any good to low-ball yourself.)

…Says the guy who’s currently unemployed.

Chatty Cathy PA

The new PA in the office caught a bad rap on his first day. Actually, he walked in with a bad rap, and his first day only confirmed it. He’s chatty.

Who knew that Chatty Cathy was a doll?

Chatty Cathy

There’s a fine line between being friendly and being chatty. He has crossed that line, and, while he doesn’t know that the coordinator, APOC, and secretary secretly roll their eyes every time he strikes up a conversation in the office, it’s a knock against him.

Will he be fired for being chatty? No. Probably not. But job performance rarely affects your current job standing (except in extreme circumstances). It usually affects your next job. My bosses will be less likely to call him in the future, or they’ve moved him further down their list of potential PAs.

How much talking is too much talking? If you’re having more than four-sentence conversations at your desk, then you’re talking too much. If you’re having those convos in the kitchen or at the copier, then that’s fine. You’re using smalltalk to get you through an otherwise awkward conversation, i.e. waiting in line to use the copier or coffee machine. But if you’re telling elaborate stories while the phone is ringing – even if you pause your story to answer the phone – you come off like a social butterfly who can’t be bothered with good old-fashioned hard work.

I posted this on Twitter (@TheAnonymousPA) last week, but I thought I’d put it here, in case you missed it. Joe Cristalli and Rob Turbovsky wrote “Your Hollywood Internship Welcome Packet.” It’s a funny piece and perhaps the truest thing I’ve read all week.

Script Coordinator: A Way Out of The PA Doldrums

I have no intention of being a PA forever. As I’ve said before, I’d ultimately like to write and direct.

Riffraff. Street rat. I don't buy that.

"Someday, Abu, things are gonna change. We'll be rich, live in a palace, and never have problems at all."

Every path out of PA-hood is unique, but one way out that doesn’t get enough attention is the PA –> Script Coordinator route.

A Script Coordinator is the keeper of the script. He or she makes sure that the most recent version of the script has been distributed to the cast and crew. It’s more than just loading the copier with paper and hitting ‘Start.’ Script Coordinating involves keeping track of the revisions, inputting those revisions into the script, and managing the mind-numbing system of color-coded pages. On the show I’m on, the Script Coordinator has the added bonus of dealing with about a dozen people at the studio and getting their approval on each draft.

When the Production Coordinator and AD were trying to figure out who would be the keeper of the script on this show, I leapt at the opportunity. (In actuality, I was the only person in the office who knew how to work Final Draft, so the job naturally fell on my shoulders.)

Now, I spend my days passing up high-mileage runs so that I can sit in the office and wait for the Oscar-winning, shotgun-riding director to finish his latest set of revisions.

My goal, though, is to work the rest of the show as an Office PA / Script Coordinator hybrid. Then I’ll be able to throw it on my refined resumé and feel comfortable applying for Script Coordinator jobs on TV shows. From there, the Script Coordinator to TV Writer path is well-established. Doesn’t mean it’ll happen, but at least I’ve got a plan.

Three Wishes

There's always 'Plan B'.

The Similarities Between My Job and ‘The Wire’

I wrote on Twitter that I’ve been using this lull in the pre-production schedule to make my way through Season 3 of THE WIRE. For those uninitiated to one of the greatest shows ever, THE WIRE follows a police unit’s investigations of the criminal underworld in Baltimore, Maryland.

In the show, the police commanders have weekly meetings with the police chief, where he rips them a new one because of their continual failure to keep the crime stats in check. If you see enough of these, something starts to become clear…

Trying to catch criminals in Baltimore is a lot like trying to make a movie.

The Wire

If this were a production office, they'd be trying to answer the question, "How do we edit a PDF?"

“It pays to go with the union card every time.”
Old habits die hard. Whether it’s the stevedores of Baltimore or the AD department on a film set, people like to do things the way they’ve always done them. It’s almost impossible to break an old habit.

“The gods will not save you.”
Anybody can be fired at any moment. You’ve got to step out of line in order to draw the ire of your bosses, but sometimes, you do that without even realizing where the lines are drawn.

“I’m late for soccer practice.”
Keeping up with friends and family is hard in the production office, especially during actual production. Boyfriends and girlfriends, husbands and wives, and kids (if you’ve got ‘em) all feel the weight of our sixty- or seventy-hour work weeks.

“Business. Always business.”
The criminal informants snitch to the cops who answer to the commander who reports to the chief; the same way that I deal with the secretary who reports to the APOC who deals with the coordinator who answers to the UPM who, in turn, answers to Joe Buck the EP. And the eye in the sky (the studio) is watching us all.

“All in the game.”
Nobody reeeeally knows what the hell they’re doing. My bosses have long IMDb resumes, but even they are stumped on a near-daily basis. That’s not a knock against them. I think my bosses are very qualified. That’s just the way the business works. No two problems are exactly alike, so, to a certain degree, we spend a lot of time figuring out how to play.